Privacy Policy

Thank you for using Mailtrim.ai. Protecting your privacy is our top priority. In this privacy policy, we explain how we handle your personal data.

Data Controller

The data controller responsible for the processing of personal data through this web app is Mailtrim.ai, c/o Henning Kollenbroich, Maistr. 41, 80337 Munich, Germany.

Personal Data

We collect and process personal data for the purposes of providing you with our web app and its functionalities. This includes, but is not limited to, the following categories of personal data:

• Contact information such as name, email address, and phone number
• Login credentials such as username and password
• Usage data such as browser type, operating system, IP address, and pages visited

We use this data to:

• Provide you with our web app and its functionalities
• Communicate with you and respond to your requests
• Analyze and improve our web app and its functionalities
• Prevent fraud and other illegal activities

Data Processors

We use the following third-party services as data processors to provide our web app and its functionalities:

• Supabase for authentication, database management, and file storage
• OpenAI for natural language processing providing embeddings, summaries, and replies
• Vercel for web hosting, deployment, and usage analytics
• Google Cloud Platform to process and retrieve incoming user emails

Google Limited Use Requirement

Mailtrim's use and transfer to any other service of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements.

Data Retention

We retain your personal data only as long as necessary for the purposes described in this privacy policy, unless a longer retention period is required or permitted by law. We may also anonymize your personal data and use it for statistical purposes.

Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, disclosure, alteration, and destruction. However, please note that no method of transmission over the Internet or electronic storage is 100% secure.

Your Rights

You have the right to access, rectify, erase, restrict, and object to the processing of your personal data, as well as the right to data portability. You may exercise these rights by contacting us at support@mailtrim.ai.

Changes to this Privacy Policy

We may update this privacy policy from time to time. We will notify you of any material changes to this privacy policy by posting a notice on our web app or by sending you an email.

Contact Us

If you have any questions or concerns about our privacy policy or our processing of your personal data, please contact us at support@mailtrim.ai.